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eTrends - E-Verify Rule Effective Today

09.08.2009

After numerous delays, the final rule requiring certain federal contractors to use the E-Verify system to verify the employment eligibility of all new hires and all persons assigned to perform work within the United States on federal contracts becomes effective today, September 8, 2009. Employers should note, however, that the rule applies to solicitations issued and contracts awarded on or after September 8 that include the E-Verify clause. Employers are not required to start using E-Verify today, unless it is awarded a new contract containing the E-Verify clause on or after September 8 or an existing federal contract is modified on or after September 8 to include an E-Verify clause.

E-Verify is an internet-based system operated by the Department of Homeland Security (DHS) and U.S. Citizenship and Immigration Services (USCIS) that allows employers to verify the employment eligibility of their employees, regardless of citizenship. Based on the information provided by the employee on his or her Form I-9, E-Verify checks the information electronically against records contained in DHS and Social Security Administration databases.

Generally, under the final rule, federal contractors are required to enroll in E-Verify if they are awarded a contract or a subcontract that requires participation in E-Verify as a term of the contract. Additionally, the final rule applies to certain existing indefinite-delivery/indefinite-quantity contracts modified after the effective date where the remaining period of performance extends at least six months from the effective date (or March 8, 2010), and the amount of work or number of orders expected under the remaining performance period is "substantial" (the interpretation of "substantial" will be within the discretion of the contracting officer). However, the final rule only applies to federal contracts that involve work in the United States, are worth at least $100,000, and are for a period of performance of at least 120 days. The rule also covers subcontractors if the contract is worth $3,000 or more and flows from a prime contract subject to the E-Verify requirement. The final rule exempts contracts where all work is performed outside of the United States, contracts worth less than $100,000, contracts where the period of performance is less than 120 days, and contracts that include only commercially available off-the-shelf (COTS) items and related services.

For more information regarding E-Verify, including a copy of USCIS’s Frequently Asked Questions, please visit www.uscis.gov/e-verify.

For more information, please contact Kimberly J. Korando or J. Travis Hockaday

Employment, Labor and Human Resources

Employee Benefits and Compensation

Environmental Health and Safety

Government Contracting

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  • Alicia A. Gilleskie agilleskie@smithlaw.com
  • Frederick R. Zufelt fzufelt@smithlaw.com

Smith Anderson publishes eTrends periodically as a service to clients and friends. The purpose of this eTrends is to provide general information about a significant legal development in the field of employment law. Readers should be aware that the facts may vary from one situation to another, so the conclusions stated herein may not be applicable to the reader’s particular circumstances.

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when credit is given to Smith Anderson.
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Jamie Greene
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T: 919.838.2045

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